Microsoft 365 (MS365) is a powerful suite of tools that can help organizations of all sizes improve productivity, streamline communication, and automate workflows. However, small to medium-sized businesses and large teams may have different needs and requirements when it comes to leveraging MS365. In this blog, we’ll explore some tips on how organizations can better leverage their MS365 suite for these two types of organizations.

For Small to Medium-Sized Businesses:

Focus on core features:

Small to medium-sized businesses may not need all the features of MS365 right away. It’s important to focus on the core features that are most essential to the organization’s daily activities, such as email, file storage, and communication. For example, how does 50 gb of storage in Outlook sound? Not to mention the fact that it provides a digital work platform without the need for an in-house IT team. Furthermore, as the business grows and evolves, more advanced features can be added.

Automate workflows:

MS365 includes a range of tools that can help automate workflows and save time. For example, using Power Automate, businesses can create workflows that automatically move files between folders, send emails, and update spreadsheets. Automating routine tasks can help small to medium-sized businesses focus on growth and development.

Use Teams for collaboration:

MS Teams is an excellent tool for communication and collaboration from many different devices even when on the go. Small to medium-sized businesses can use Teams to hold virtual meetings, share files, and collaborate on projects. Teams can also be used to integrate with other MS365 apps, such as SharePoint and OneNote.

Use OneDrive for file storage:

OneDrive provides secure file storage that can be accessed from anywhere. Small to medium-sized businesses can use OneDrive to store and share files with team members, partners, and clients. OneDrive also provides version control, making it easy to track changes and collaborate on documents.

For Large Teams:

Customize for specific needs:

Large teams may have specific needs that require customized solutions. MS365 provides a range of tools that can be customized to meet these needs, such as PowerApps and Power BI. Customizing apps and workflows can help large teams work more efficiently and effectively.

Integrate with other tools:

Large teams may use a range of tools and applications that need to be integrated with MS365. MS365 provides integrations with popular tools, such as Salesforce and Trello. Integrating these tools can help large teams streamline workflows and increase productivity.

Use SharePoint for document management:

SharePoint is a powerful tool for document management and collaboration. Large teams can use SharePoint to store and manage documents, set up workflows, and collaborate on projects. SharePoint also provides version control, making it easy to track changes and collaborate on documents.

Use Teams for communication:

MS Teams is an excellent tool for communication and collaboration. Everyone can access and engage from their phones, tablet, or computer no matter their location. Large teams can use Teams to hold virtual meetings, share files, and collaborate on projects. Teams also provides integrations with other MS365 apps, such as SharePoint and OneNote.

In conclusion, if you are looking to be more productive and improve your teams performance, MS365 is the tool for you. While it can scale with your organization, by focusing on the core features that are most essential to your daily activities and customizing solutions for specific needs, small to medium-sized businesses and large teams can leverage MS365 to work more efficiently and effectively. AT CWE we build digital work environments based on your business needs. We can help ensure you are making the most out of all Microsoft has to offer and have the resources and expertise to make sure your organization is operating at peak efficiency. Click below to schedule a quick 15-minute conversation and learn more.